Los Angeles Board of Harbor Commissioners
Harbor Administration Building
425 S. Palos Verdes Street
San Pedro, California 90731
San Pedro, California 90731
REGULAR MEETING AGENDA
THURSDAY, AUGUST 10, 2023 AT 9:00 AM
Board of Harbor Commissioners
Lucille Roybal-Allard, President
Diane L. Middleton, Vice President
Michael Muñoz
Edward R. Renwick
I. Lee Williams
ORDER OF BUSINESS
OPEN SESSION
A. Roll Call
- Convene in Memory: Gloria Molina
B. Executive Director Remarks
C. Comment from the Public on Non-Agenda Items
D. Report from the Neighborhood Council Representatives – An opportunity for Neighborhood Council representatives to provide remarks on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk which relate to any agenda item listed or being considered on this agenda for the Board of Harbor Commissioners.
E. Reports of the Commissioners
F. Board Committee Reports
None
G. Approval of the Minutes
- Regular Meeting of July 20, 2023
H. Presentation
I. Level I Coastal Development Permit
None
J. Board Reports of the Executive Director
Consent Items (1 – 6)
Environmental Management
Summary: Staff requests Staff requests consideration of the Addendum to the Chassis Depot and Repair Facilities at Berths 206-209 Final Initial Study/Negative Declaration to include the Container Freight Station Building Demolition and Lot Conversion Project, and approval of the Project. The Addendum modifies the project description by including the complete demolition of the CFS Warehouse and reuse of the site for chassis depot and repair operations with container and chassis storage. No significant environmental impacts are expected from these project modifications.
Recommendation: Board resolve to (1) find that, in accordance with the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15164, the revised Project will not result in any significant environmental effects or substantially more severe effects than previously analyzed in the adopted Final Initial Study/Negative Declaration for the Chassis Depot and Repair Facilities at Berths 206-209; (2) consider the Addendum to the previously adopted Final Initial Study/Negative Declaration for the Chassis Depot and Repair Facilities at Berths 206-209; (3) authorize the Environmental Management Division to file a Notice of Determination with the Los Angeles County Clerk and the State Clearinghouse; (4) approve the Project Addendum; and (5) adopt Resolution No. __________________ .
Construction & Maintenance
Summary: Staff requests approval of Contract No. 39995 with Beacon Sales Acquisition, Inc. dba Beacon Building Products, headquartered in Herndon, Virginia, with a local office presence in Pico Rivera, California, for the purchase of roofing materials for the historical transit shed located at Berth 155A. The amount of this contract shall not exceed $258,872. The Harbor Department will be financially responsible for the payment of expenses incurred under the proposed contract.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively and categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines and Section 15331 of the State CEQA Guidelines; (2) approve Contract No. 39995 with Beacon Sales Acquisition, Inc. dba Beacon Building Products for the purchase of roofing materials in the amount of $258,872; (3) authorize the Executive Director to execute and the Board Secretary to attest to Contract No. 39995 for and on behalf of the Board; and (4) adopt Resolution No. __________________ .
Construction & Maintenance
Summary: Staff requests approval of Contract No. 40002 with LA Roofing Materials of Los Angeles, California for the purchase of roofing materials, sealants and related products and services. The proposed Contract term is one year with two one-year renewal options. Compensation under the proposed Contract will be $500,000 for the initial year, and $1,500,000 in aggregate if both one-year options are exercised. The City of Los Angeles Harbor Department will be financially responsible for the payment of expenditures incurred under the proposed Contract.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively and categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) and Article III Class 1(1) of the Los Angeles City CEQA Guidelines and Section 15331 of the State CEQA Guidelines; (2) find that in accordance with City of Los Angeles Administrative Code Division 10, Chapter 1, Article 2, Section 10.15 (a)(8), the Harbor Department may enter into the agreement with LA Roofing Materials based on a cooperative arrangement with City of Los Angeles (Department of General Services) to utilize Contract No. ARC 200000000093; (3) find that in accordance with Los Angeles City Charter Section 1022, work under the subject contract can be performed more feasibly by independent contractors than by City employees; (4) approve Contract No. 40002 with LA Roofing Materials for a term of one year with two one-year renewal options with an annual compensation amount not to exceed $500,000 in the first year; not to exceed $500,000 in the first renewal option year; not to exceed $500,000 in the second renewal option year; for a total compensation amount not to exceed $1,500,000 if the renewal options are exercised; and authorize said expenditures; (5) authorize the Executive Director to execute Contract No. 40002; and (6) adopt Resolution No. __________________ .
Information Technology
Summary: Staff requests approval of a First Amendment to City of Los Angeles Harbor Department Agreement No. 21-9826 with Sierra Cybernetics, Inc. for Information Technology services on an on-call, as-needed basis which may include support for on-going IT operations, including the helpdesk, end user support, data center, servers, storage, network, cyber security, software applications, databases, telephones, cellular services, data circuits, physical security systems, and related IT services. The proposed Amendment will increase the not-to-exceed agreement amount by $970,000, from $1,500,000 currently to $2,470,000 as proposed. The three-year agreement term will remain unchanged. The Harbor Department will continue to be financially responsible for the payment of expenses incurred under the Agreement.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the Los Angeles City Charter Section 1022, the services required can be performed more feasibly by an outside contractor than by City employees; (3) approve the First Amendment to Agreement No. 21-9826 with Sierra Cybernetics Inc. to provide on-call, as-needed Information Technology services for an additional amount of $970,000 with a new total not-to-exceed agreement amount of $2,470,000 and no change to the three-year agreement term; (4) authorize the Executive Director to execute and the Board Secretary to attest to said Amendment for and on behalf of the Board; and (5) adopt Resolution No. __________________ .
Executive Office
Recommendation: Board resolve to (1) adopt subject Resolution No.__________.
Executive Office
Recommendation: Board resolve to (1) adopt subject Resolution No.__________.
Regular Items (7 – 14)
Environmental Management
Summary: Staff requests approval of an agreement with Yusen Terminals, LLC. to implement a zero-emission yard tractor demonstration project. The Project requires YTI to demonstrate two zero-emission yard tractors at the terminal property for three years in order to satisfy an environmental requirement contained in Permit No. 692 identified as “Lease Measure AQ-4: Zero or Near-Zero Emissions Demonstration Project.” The Agreement sets out the respective costs and responsibilities between the City of Los Angeles Harbor Department and YTI. YTI is required to lease the demonstration equipment from its selected vendor and conduct the demonstration with periodic reports to the Harbor Department. The Harbor Department is required to install electrical charging infrastructure, reimburse YTI for the equipment lease payments and other related costs, and provide administrative oversight for the Project. The Harbor Department will be financially responsible for all costs of the Project specified in the Agreement, including equipment lease costs, infrastructure equipment installation, and maintenance costs for a total estimated cost of $1,500,000.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(i), of the Los Angeles City CEQA Guidelines; (2) approve the Agreement between the City of Los Angeles Harbor Department and Yusen Terminals, LLC.; (3) direct the Board Secretary to transmit the Agreement to the City Council for approval pursuant to Charter Section 373; (4) authorize the Executive Director to execute and the Board Secretary to attest to said Agreement upon approval by City Council; and (5) adopt Resolution No. __________________ .
Construction
Summary: Staff requests approval of First Amendment to Cooperative Agreement No. 07-5257 between the City of Los Angeles Harbor Department and the State of California Department of Transportation during construction of the SR-47/Vincent Thomas Bridge and Front Street/Harbor Boulevard Interchange Reconfiguration Project. Cooperative Agreement No. 07-5257 defines the respective roles and responsibilities of each agency during the construction phase of the Project. This First Amendment will replace Funding Summary No. 1 with Funding Summary No. 2 to reflect latest grant amounts and overall project construction cost total. The Agreement will terminate after construction is completed and a Closure Statement is signed by all parties. The estimated cost for the construction phase of the Project is $92,975,000.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) approve the First Amendment to Caltrans Cooperative Agreement No. 07-5257 between the City of Los Angeles Harbor Department and the State of California Department of Transportation; (3) authorize the Executive Director to execute and the Board Secretary to attest to said Amendment for and on behalf of the Board; (4) authorize the Executive Director to execute any future Amendments to account for revised project schedules, and/or increase project costs, for and on behalf of the Board, subject to the approval of the City Attorney as to form and legality; and (5) adopt Resolution No. __________________ .
Cargo & Industrial Real Estate
Summary: Staff requests approval of successor Revocable Permit No. 23-11 with the City of Los Angeles General Services Department for premises located at 826 Eubank Avenue in Wilmington. Under RP 23-11, GSD will continue to operate a transitional accommodation facility for unhoused individuals for a term not to exceed 42 months. RP 23-11 will serve as the successor to the existing revocable permit with GSD for this site, which expires on August 31, 2023. Compensation to the Harbor Department will continue to be $125 per year, based upon the California State Lands Commission’s minimum rent regulations for a public agency pursuant to California Code of Regulations section 2003(b)(7) and (e)(4). Total rent over the 42-month term will be $437.50.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Article III Class 1(14) of the Los Angeles City CEQA Guidelines; (2) find that entering into Revocable Permit No. 23-11 is in the best interest of the City of Los Angeles despite certain exceptions to the City of Los Angeles Harbor Department’s Leasing Policy, Section VIII Rates, Fees and Charges; (3) find that there is no immediate need for a public trust-compliant use at 826 Eubank Ave. in Wilmington and the proposed use will not substantially interfere with public trust needs and values for the limited term of the proposed use; (4) find that the use as a temporary accommodations facility is a temporary, interim use; (5) find that the temporary accommodations facility provides an important public benefit; (6) approve Revocable Permit No. 23-11 with the City of Los Angeles General Services Department; (7) authorize the Executive Director to execute and the Board Secretary to attest to the Revocable Permit No. 23-11; and (8) adopt Resolution No. __________________ .
Goods Movement
Summary: Staff requests approval of the Fourth Amendment to Operating Agreement No. 1989 between the City of Los Angeles Harbor Department and Pacific Harbor Line, Inc., which will extend the term of the Agreement from December 31, 2024, to December 31, 2025. Pacific Harbor Line is a shortline railroad that is the current Port of Los Angeles-Port of Long Beach complex rail operator. The PRO provides rail services for POLA terminals, which also includes interchanging trains with the BNSF Railway and Union Pacific Railroad. The Harbor Department and the POLB each have an operating agreement with PHL. Staff of both ports are currently developing a joint request for proposals for selecting the next PRO in advance of the expiring agreements with PHL. The proposed Amendment will enable staff to complete the RFP process prior to the amended expiration date of the Agreement. There are no financial impacts to the Harbor Department as PHL will continue to pay rent.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) approve the Fourth Amendment to Agreement No. 1989 with PHL to extend the term from its current expiration of December 31, 2024 to December 31, 2025; (3) direct the Board Secretary to transmit the Resolution and Fourth Amendment to the City Council for approval pursuant to Section 373 of the City Charter and Section 10.5 of the City Administrative Code; and (4) adopt Resolution No. __________________ .
Information Technology
Summary: Staff requests approval of a First Amendment to the existing City of Los Angeles Harbor Department Agreement No. 22-9854 with NITI Systems Consultants, Inc. for the Oracle Enterprise Resource Planning Cloud migration project. The ERP Cloud migration project schedule has been extended for an additional twelve months and the system will go-live on July 1, 2024. The proposed Amendment will increase the not-to-exceed amount by $9,240,332, from $12,884,438, to the total not-to-exceed agreement amount of $22,124,770. The three-year term of the agreement remains unchanged. The Harbor Department will continue to be financially responsible for the payment of expenses incurred under the Agreement.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the Los Angeles City Charter Section 1022, the services required can be performed more feasibly by an outside contractor than by City employees; (3) approve the First Amendment to Agreement No. 22-9854 with NITI Systems Consultants, Inc. for system integration and support services for an additional amount of $9,240,332 with a total not-to-exceed $22,124,770; (4) direct the Board Secretary to transmit the First Amendment to Agreement No 22-9854 to the Los Angeles City Council for approval pursuant to Section 373 of the Charter of the City of Los Angeles and Section 10.5 of the Los Angeles Administrative Code; (5) authorize the Executive Director to execute and the Board Secretary to attest to said Amendment for and on behalf of the Board; and (6) adopt Resolution No. __________________ .
Information Technology
Summary: Staff requests approval of the First Amendment to Agreement No. 22-9855 between the City of Los Angeles Harbor Department and CherryRoad Technologies Inc. to provide temporary Information Technology staff augmentation and backfill services to support the Harbor Department’s Oracle Enterprise Resource Planning Cloud migration project. The ERP Cloud project schedule has been extended for an additional twelve months and the system will go live on July 1, 2024. The proposed First Amendment will increase the not-to-exceed amount by $792,086, to a total not-to-exceed amount of $2,804,986. The three-year term of the agreement remains unchanged. The Harbor Department will continue to be financially responsible for the payment of expenses incurred under the Agreement.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the Los Angeles City Charter Section 1022, the services required can be performed more feasibly by an outside contractor than by City employees; (3) approve the First Amendment to Agreement No. 22-9855 with CherryRoad Technologies Inc. to provide as-needed temporary Information Technology (IT) staff augmentation and backfill services for an additional amount of $792,086 with a total not-to-exceed agreement amount of $2,804,986 and no change to the three-year agreement term; (4) direct the Board Secretary to transmit the First Amendment to Agreement No. 22-9855 to the Los Angeles City Council for approval pursuant to Section 373 of the Charter of the City of Los Angeles and Section 10.5 of the Los Angeles Administrative Code; (5) authorize the Executive Director to execute and the Board Secretary to attest to said Amendment for and on behalf of the Board; and (6) adopt Resolution No. __________________ .
Accounting
Summary: Staff requests approval of the First Amendment to Agreement No. 21-9843 with Byrd Professional Resources LLP, a professional staffing services headquartered in John’s Creek Georgia, to provide experienced Business Systems Analysts to assist the City of Los Angeles Harbor Department in upgrading its on-premise Oracle EBS ERP System to the Oracle ERP Cloud. This item is associated with items 7 and 8, Amendment to Agreement No. 22-9855 with Cherryroad Technologies, Inc. and Amendment to Agreement No. 22-9854 Niti Systems Consultants, Inc., of this agenda. The proposed First Amendment will exercise the option to renew the term of the Agreement for one year, for a total term not to exceed three years and additional funding of $1,940,400, not-to-exceed the amount of $6,081,200. The proposed Amendment is required at this time because the upgrade project schedule has been extended for an additional year. The Harbor Department will continue to be financially responsible for the payment of expenditures incurred under the Agreement.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the Los Angeles City Charter Section 1022, it is more feasible for outside consultants to perform this work than City employees; (3) approve the Amendment to the Agreement No. 21-9843 with Byrd Professional Resources LLP to exercise the option to renew the term of the Agreement for one year, for a total term not to exceed three years and additional funding of $1,940,400 not-to-exceed the amount of $6,081,200; (4) authorize the Executive Director or designee and the Board Secretary to attest to the Amendment; and (5) adopt Resolution No. __________________ .
Port Police
Summary: Staff requests approval of various Memoranda of Understanding between the Los Angeles Police Department, the City of Long Beach, the County of Los Angeles Sheriff’s Department, the Orange County Sheriff’s Department, the San Diego Harbor Police Department, the San Bernardino Sheriff’s Department, and the City of Los Angeles Harbor Department. These partner agency MOUs, if approved by the Board, will establish the various duties and responsibilities of the Partner Agencies, and those of the City to administer training at the Regional Maritime Law Enforcement Training Center (RMLETC).
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II, Section 2(f) of the Los Angeles City CEQA Guidelines; (2) approve the MOUs between the RMLETC partner agencies and the City regarding the duties and responsibilities of those agencies that provide instructors to the RMLETC; (3) authorize the Executive Director to execute, and the Board Secretary to attest to, the proposed Memoranda of Understanding for and on behalf of the Board; and (4) adopt Resolution No. __________________ .
K. Closed Session
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Provide instructions to its real estate negotiators with respect to Permit 750 with SA Recycling:
Property: 901 New Dock Street, San Pedro
City Negotiators: Mike DiBernardo and Marisa Katnich
Tenant Negotiator: Terry Adams
Negotiating Parties: City and SA Recycling
Under Negotiation: Price and Terms
L. Adjournment