Board Meeting

 

Los Angeles Board of Harbor Commissioners 
Harbor Administration Building
425 S. Palos Verdes Street
San Pedro, California 90731

 

REGULAR MEETING AGENDA
THURSDAY, JULY 23, 2020 AT 9:00 A.M.

Los Angeles Board of Harbor Commissioners

 
OPEN SESSION
 
A.        Roll Call
 
 
 
B.        Election of Officers
PURSUANT TO SECTION 503(A) OF THE CITY OF LOS ANGELES CHARTER, THE BOARD SHALL ELECT ONE OF ITS MEMBERS AS PRESIDENT AND ONE VICE PRESIDENT.
OFFICERS SHALL HOLD OFFICE FOR ONE YEAR AND UNTIL THEIR SUCCESSORS ARE ELECTED, UNLESS THEIR MEMBERSHIP ON THE BOARD EXPIRES SOONER.
ELECTIONS SHALL BE HELD DURING ITS LAST MEETING IN JULY* OF EACH YEAR, BUT THE BOARD MAY FILL THE UNEXPIRED TERM OF ANY VACANCY OCCURRING IN THE OFFICE OF PRESIDENT OR VICE-PRESIDENT AT ANY MEETING.
THE BOARD OF HARBOR COMMISSIONERS SHALL HOLD ITS ELECTION TODAY FOR THE POSITIONS OF PRESIDENT AND VICE PRESIDENT.
           
            PRESIDENT:  _________________________________________
            VICE PRESIDENT:  ____________________________________
 
            *OR AS SOON THEREAFTER AS FEASIBLY POSSIBLE

 
 
C.        Executive Director Remarks
 
 
 
 
D.        Comments from the Public on Non-Agenda Items
 
 
 
 
E.        Report from the Neighborhood Council Representatives – An opportunity for a Neighborhood Council to present a Resolution or Motion filed with the Los Angeles Harbor Department to be presented to the Board as it relates to any agenda item being considered or under the purview of the Harbor Department.
 
 
 
F.        Reports of the Commissioners
 
 
 
G.        Board Committee Reports
 
 
 
H.        Approval of the Minutes
           
            Regular Meeting of June 18, 2020
 
           
 
I.          Presentation
 
 
 
 
J.         Level I Coastal Development Permit
 
 
 
 
K.        Board Reports of the Executive Director
 
Consent Items (1 – 12)
 

 
1.         RESOLUTION NO. ____________ - APPROVAL OF MASTER JOINT REVOCABLE PERMIT NO. 19-15 AMONG CROWN CASTLE FIBER, LLC, CITY OF LOS ANGELES HARBOR DEPARTMENT, AND PORT OF LONG BEACH, AS JOINT OWNERS

Transmittal 1

Transmittal 2
 
Summary: Staff requests approval of Master Joint Revocable Permit (MJRP) No. 19-15 among Crown Castle Fiber, LLC, a New York limited liability company (CCF), the City of Los Angeles Harbor Department (Harbor Department) and the Port of Long Beach (POLB), (collectively “Ports”), as joint owners, for the maintenance and operation of underground and overhead fiber optic utility crossings. The MJRP will consolidate 24 various fiber-optic utility crossings allowing both underground and overhead crossings. The initial annual rent is $14,000, subject to annual increases based on the Consumer Price Index (CPI), which would be split equally by the Ports. As a 50 percent joint-owner, the Harbor Department will receive $7,000 in Year 1 and its 50 percent share of annual rent each year thereafter. This MJRP requires approval from the Board of Harbor Commissioners of both Ports, and the POLB Board of Harbor Commissioners approved this MJRP at its meeting on July 13, 2020.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Section 15301 of the State CEQA Guidelines; (2) approve Master Joint Revocable Permit No. 19-15 among Crown Castle Fiber, LLC. and the City of Los Angeles Harbor Department and Port of Long Beach, as joint owners; (3) authorize the Executive Director to execute and the Board Secretary to attest to Master Joint Revocable Permit No.19-15; and (4) adopt Resolution No.____________.
 

 
2.         RESOLUTION NO. ____________ - APPROVAL OF EASEMENT DEED FOR PARCEL NE-1593-1 FROM THE CITY OF LOS ANGELES HARBOR DEPARTMENT AND THE PORT OF LONG BEACH TO THE ALAMEDA CORRIDOR TRANSPORTATION AUTHORITY

Transmittal 1

Transmittal 2

Transmittal 3
 
Summary: Staff requests approval of an Easement Deed for Parcel NE-1593-1 from the City of Los Angeles Harbor Department (Harbor Department) and the Port of Long Beach (POLB) to the Alameda Corridor Transportation Authority (ACTA) for a 2,000 square foot nonexclusive easement interest for vehicular and pedestrian ingress and egress.  The property is located north of the intersection of East Washington Boulevard and East 23rd Street, along the vacated Butte Street location, in the City of Los Angeles. There is no monetary consideration for the conveyance of this easement.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Section 15305 of the State CEQA Guidelines; (2) find pursuant to Section 7.27 of the City of Los Angeles Administrative Code that conveyance of the property interest through the Easement Deed without public sale or bidding is in the public interest in that the conveyance will create public benefits by allowing the Alameda Corridor Transportation Authority to utilize the property for the purpose of maintaining and operating the Alameda Corridor; (3) approve the Easement Deed from the City of Los Angeles, acting by and through its Board of Harbor Commissioners, to Alameda Corridor Transportation Authority for vehicular and pedestrian ingress and egress on Parcel NE-1593-1; (4) direct the Board Secretary to transmit the Easement Deed, Order and Ordinance to the City Council for approval pursuant to Section 385 of the City Charter; (5) authorize the Executive Director to execute and the Board Secretary to attest to the Easement Deed upon approval by City Council; and (6) adopt Resolution No.____________ and Order No.____________.
 

 
3.         RESOLUTION NO. ____________ - REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF LOS ANGELES HARBOR DEPARTMENT AND PHILLIPS 66 COMPANY

Transmittal 1

Summary: Staff requests approval of a proposed Reimbursement Agreement (Agreement) with Phillips 66 Company (Phillips 66) to reimburse the City of Los Angeles Harbor Department (Harbor Department) one hundred percent of staff and consultant costs associated with the preparation of project documents for an environmental assessment. The environmental assessment will be prepared to allow Phillips 66 to install a new berthing system and perform structural wharf repairs at the Port of Los Angeles (Port) Berths 148-149 and to construct a new Marine Oil Terminal Engineering and Maintenance Standards (MOTEMS) compliant wharf at Berths 150-151 as required by the California State Lands Commission (CSLC) (Project). The proposed Agreement is for a term of three years with an estimated amount of $350,000. Phillips 66 is financially responsible for these expenditures.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the California Environmental Quality Act (CEQA) in accordance with Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) approve the proposed Reimbursement Agreement with Phillips 66 Company to reimburse the City of Los Angeles Harbor Department for preparation costs of the environmental assessment associated with the Berths 148-151 Marine Oil Terminal Engineering and Maintenance Standards Project for a contract term of three years and for an estimated amount of $350,000; (3) authorize the Executive Director to execute and the Board Secretary to attest to, said Agreement for and on behalf of the Board; and (4) adopt Resolution No.____________.
 

 
4.         RESOLUTION NO. ____________ - APPROVAL OF SUBRECIPIENT AGREEMENT WITH SHELL OIL PRODUCTS US FOR THE ZERO EMISSION SHORE TO STORE DEMONSTRATION PROJECT GRANT WITH THE CALIFORNIA AIR RESOURCES BOARD

Transmittal 1
 
Summary: Staff requests approval of the proposed Subrecipient Agreement with Equilon Enterprises LLC dba Shell Oil Products US (Shell) to perform its part of the California Air Resources Board (CARB) grant funded zero emissions “Shore to Store” Demonstration Project (Project). On March 7, 2019, the Board of Harbor Commissioners (Board) accepted a grant award from the California Air Resources Board (CARB) and approved Grant Agreement No. 19-3969 in the amount of $41,122,260 to administer the Project.  Through this Project, the City of Los Angeles Harbor Department (Harbor Department) is partnering with Kenworth Truck Company (Kenworth), the Port of Hueneme (POH), the National Renewable Energy Laboratory (NREL), and Shell to develop and demonstrate on-road hydrogen fuel cell and off-road battery electric zero emissions vehicles, together with supporting fueling infrastructure. On September 5, 2019, the Board approved Subrecipient Agreements with each of the Project partners with the exception of Shell because the Shell agreement was still being negotiated and was only recently finalized. The Harbor Department’s responsibility under the proposed Subrecipient Agreement is limited to Project administration and pass-through of grant funds.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) approve the Subrecipient Agreement between the City of Los Angeles Harbor Department and Equilon Enterprises LLC dba Shell Oil Products US to perform its portion of the Shore to Store Demonstration Project; (3) authorize the Executive Director to execute and the Board Secretary to attest to said Subrecipient Agreement with the California Air Resources Board for and on behalf of the Board; and (4) adopt Resolution No.____________.

 

 
5.         RESOLUTION NO. ____________ - ADOPT SECOND TEMPORARY ORDER TO AMEND PORT OF LOS ANGELES TARIFF NO. 4, SECTION FOUR, DOCKAGE, ITEM NO. 485 “PASSENGER VESSEL LAY UP RATES”, PROVIDING A RATE FOR LONG-TERM PASSENGER VESSEL DOCKAGE

Transmittal 1

Transmittal 2
 
Summary: Staff requests adoption of a Second Temporary Order to Port of Los Angeles (Port) Tariff No. 4 (Tariff), establishing a new Item 485 - Passenger Vessel Lay Up Dockage Rates (Rates). The proposed Rates would reduce the currently published daily dockage rate by 50 percent, and establish a flat monthly dockage rate of $65,000 for passenger vessels requiring to be laid up. For the reduced daily dockage rate to apply, the Executive Director must approve the Cruise Vessel Operator’s request for an idle passenger vessel docked at a berth for more than 48 hours with no passenger operations, due to of an emergency declaration. The monthly dockage rate would allow cruise vessel operators that operate multiple cruise brands to utilize the lay berth intermittently. Monthly dockage berth rates shall be used for a minimum of 25 days in a given month. The reduced dockage rates would be applicable in the event of declared local, state or national emergency. The tariff item would be effective retroactive to May 1, 2020. At the May 21, 2020, Los Angeles Board of Harbor Commissioners (Board) meeting, the Board approved a Temporary and Permanent Order amending Port Tariff No. 4, Section Four, Item 485. Changes in the Tariff require City Council approval. Unfortunately, the Permanent Order item was unable to be placed on the City Council agenda in time to take effect prior to the expiration of the Temporary Order, which expires on August 23, 2020. Therefore, a second Temporary Order is proposed to allow additional time for the Permanent Order to pass through the City Council approval process. The second Temporary Order, if approved, will expire in 90 days after the day it is published or upon execution of the Permanent Order by the City Council, whichever occurs first. 
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the City of Los Angeles CEQA Guidelines; (2) adopt Second Temporary Order No.__________ to amend Port of Los Angeles Tariff No. 4, Section Four, Item No. 485 “Passenger Vessel Lay Up Rates”; (3) authorize the Board Secretary to certify the adoption of the Second Temporary Order by the Board of Harbor Commissioners and cause the same to be published once in a newspaper printed and published in the City of Los Angeles, to take effect prior to adoption by Ordinance for a period not-to-exceed 90 days pursuant to City Charter Section 653(b); and (4) adopt Resolution No.____________.

 
6.         RESOLUTION NO. ____________ - AWARD OF CONTRACT NO. 39898 TO CALIFORNIA WATERS DEVELOPMENT FOR MAINTENANCE AND REPAIR OF SPRAY PARK EQUIPMENT

Transmittal 1

Transmittal 2

Transmittal 3

Transmittal 4

 
Summary: Staff requests approval of a one-year contract with two one-year renewal options, Contract No. 39898, with California Waters Development (California Waters) of Yorba Linda, California for the maintenance and repair of spray park equipment at the Wilmington Waterfront Park. The amount of this agreement shall not exceed $203,690 for the initial year, and $180,000 for each of the two one-year renewal options, or a total of $563,690 for the duration of the three-year agreement. This contract is the financial responsibility of the Harbor Department.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Article III Class 1(2) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with Los Angeles City Charter Section 1022, work under the subject contract can be performed more feasibly by independent contractors than by City employees; (3) approve Contract No. 39898 with California Waters Development in the amount of $203,690 for a period of one year, with two one-year renewal options in the amount of $180,000 per year to be exercised by the Executive Director or his/her designee; (4) authorize the Executive Director to execute and Board Secretary to attest to Contract No. 39898 for and on behalf of the Board; and (5) adopt Resolution No.____________.
 

 
7.         RESOLUTION NO. ____________ - AWARD OF CONTRACT NO. 39916 TO PACIFIC PORTABLES FOR PORTABLE SANITATION FACILITIES AND SERVICES

Transmittal 1

Transmittal 2

Transmittal 3
 
Transmittal 4

Summary: Staff requests approval of a one-year contract with two one-year renewal options, Contract No. 39916, with Pacific Portables of Orange, California for the rental of portable sanitation facilities and services. The amount of this agreement shall not exceed $200,000 for the initial year. If the two renewal options are exercised, $220,000 will be authorized for the second year, and $240,000 will be authorized for the third year. The total contract amount will not exceed $660,000 for the duration of the three-year agreement. This contract is the financial responsibility of the Harbor Department.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with Los Angeles City Charter Section 1022, work under the subject contract can be performed more feasibly by independent contractors than by City employees; (3) approve Contract No. 39916 with Pacific Portables in the amount of $200,000 for a period of one year, with two one-year renewal options for the not to exceed amounts of $220,000 in the first renewal option year, and $240,000 in the second renewal option year, for a total compensation amount of $660,000; and authorize said expenditures; (4) authorize the Executive Director to execute and Board Secretary to attest to Contract No. 39916 for and on behalf of the Board; and (5) adopt Resolution No._____________.

 
8.         RESOLUTION NO. ____________ - AWARD OF CONTRACT NO. 39913 TO      JOHNSON CONTROLS, INC. FOR AIR CONDITIONING REPLACEMENT AT THE PORT OF LOS ANGELES POLICE HEADQUARTERS
 
Transmittal 1

Summary: Staff requests approval of Contract No. 39913, with Johnson Controls, Inc. of Cypress, California for the removal and replacement of the two air conditioning units at the Port of Los Angeles Police Headquarters (PPHQ). The Contract amount is $843,583 and the Contract continues until this project is complete since this is a one-time purchase order. Payment of expenses incurred under the Contract is the financial responsibility of the Harbor Department.  
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Article III Class 2(6) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the City of Los Angeles Administrative Code Division 10, Chapter 1, Article 2, Section 10.15 (a)(8), the Harbor Department may enter into an agreement with Johnson Controls utilizing a current agreement for such services with the General Services Administration (GSA) through their Contract No. GSA-07F-190CA, a cooperative purchase agreement; (3) approve Contract No. 39913 with Johnson Controls, Inc. in the amount of $843,583; (4) authorize the Executive Director to execute and Board Secretary to attest to Contract No. 39913 for and on behalf of the Board; and (5) adopt Resolution No.____________.

 
9.         RESOLUTION NO. ____________ - FIRST AMENDMENT TO AGREEMENT NO. 17-3514 WITH SENSIS INC.
 
Transmittal 1

Transmittal 2

Summary: Staff requests the Board of Harbor Commissioners (Board) approve the First Amendment to Agreement No. 17-3514 with Sensis Inc. (Sensis), The Port of Los Angeles’ (Port’s) advertising agency of record. The amendment extends the term of the current agreement with Sensis by one year (through August 22, 2021) and increases the total compensation in the Agreement by $500,000 ($150,000 for agency fees and a $350,000 ad-buying budget).  The additional budget allocation is in line with the annual allocation during the first three years of the Sensis agreement.  The extension brings Agreement No. 17-3514 to a total amount not-to-exceed $2,000,000 for the four-year period. The City of Los Angeles Harbor Department (Harbor Department) is financially responsible for payment of expenses under the proposed agreement.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management had determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with Los Angeles City Charter Section 1022, it is more feasible for outside contractors to perform this work than City employees; (3) approve the First Amendment to Agreement No. 17-3514 with Sensis Inc. extending the three-year term to a total of four years with $500,000 additional compensation for a total of $2,000,000 for the entire four-year term; (4) authorize the Executive Director to execute and the Board Secretary to attest to the First Amendment to Agreement No. 17-3514; (5) direct the Board Secretary to transmit the Resolution and First Amendment to Agreement 17-3514 to the Los Angeles City Council for approval pursuant to City Charter Section 373 and City Administrative Code Section 10.5; and (6) adopt Resolution No.____________.
 

 
10.      RESOLUTION NO. ____________ - AGREEMENT BETWEEN THE CITY OF LOS ANGELES HARBOR DEPARTMENT AND SAAB TECHNOLOGIES LTD. FOR BILLING, PORT PILOT AND PROPERTY MANAGEMENT SYSTEMS SOFTWARE LICENSES, MAINTENANCE AND SUPPORT SERVICES
 
Transmittal 1

Summary: Staff is requesting approval to enter into an Agreement with Saab Technologies Ltd. (Saab) to provide software licenses, maintenance, and professional technical support services for the City of Los Angeles Harbor Department (Harbor Department) Billing, Port Pilot and Property Management systems. These services are needed to continue to use these systems and to improve their capabilities to support current and future operations.  This recommendation is based on a sole-source selection process because Saab is the only company that provides services for its proprietary software products.  The term of the proposed agreement is five years and a not-to-exceed compensation amount of $3,000,000. Expenditures under the proposed Agreement are the financial responsibility of the Harbor Department. 
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the Los Angeles City Charter Section 1022, it is more feasible for outside contractors to perform this work than City employees; (3) approve the Agreement with Saab Technologies Ltd. for a not-to-exceed compensation amount of $3,000,000 and a term of five years; (4) direct the Board Secretary to transmit the said Agreement to the Los Angeles City Council for approval pursuant to Section 373 of the Charter of the City of Los Angeles and Section 10.5 of the Los Angeles Administrative Code; (5) authorize the Executive Director to execute and the Board Secretary to attest the said Agreement for and on behalf of the Board; and (6) adopt Resolution No.___________.

 

 
11.      RESOLUTION NO. ____________ - FIRST AMENDMENT TO AGREEMENT NO. 18-3550 BETWEEN THE CITY OF LOS ANGELES HARBOR DEPARTMENT AND KNIGHT COMMUNICATIONS, INC. FOR PORT POLICE INFORMATION TECHNOLOGY SYSTEMS SUPPORT

Transmittal 1

Summary: Staff requests approval of the First Amendment to Agreement No. 18-3550 (First Amendment) with Knight Communications, Inc. (Knight).  The proposed First Amendment is required in order to continue providing maintenance and support services twenty-four hours per day, seven days a week (24x7) for the City of Los Angeles Harbor Department (Harbor Department) Port Police Information Technology (IT) systems.  The proposed First Amendment will extend the term of Agreement No. 18-3550 by two additional years, for a total of five years, and increase the not-to-exceed compensation amount by an additional $3,600,000, for a total not-to-exceed compensation amount of $8,400,000. The recommendation to select Knight for Agreement No. 18-3550 was based on a competitive Request for Proposal (RFP) process performed by the Harbor Department.  Knight is a certified Very Small Business Enterprise (VSBE); therefore, 100% of the Agreement will contribute towards the Harbor Department's VSBE goals.  Knight is located in Claremont, California. Expenditures incurred under Agreement No. 18-3550 are the financial responsibility of the Harbor Department.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the Los Angeles City Charter Section 1022, it is more feasible for outside contractors to perform this work than City employees; (3) approve the First Amendment to Agreement No. 18-3550 to extend the existing Agreement to five years and increase the not-to-exceed compensation amount to $8,400,000; (4) direct the Board Secretary to transmit the First Amendment to Agreement No. 18-3550 to the Los Angeles City Council for approval pursuant to Section 373 of the Charter of the City of Los Angeles and Section 10.5 of the Los Angeles Administrative Code; (5) authorize the Executive Director to execute and the Board Secretary to attest the said Agreement for and on behalf of the Board; and (6) adopt Resolution No.____________.
 

 
12.      RESOLUTION NO. ____________ - APPROVAL OF EXTENSION TO AGREEMENT NO. 16-3374 WITH SBC GLOBAL SERVICES, INC. DBA AT&T GLOBAL SERVICES FOR TELECOMMUNICATIONS INFRASTRUCTURE SERVICES, CABLING AND EQUIPMENT

Transmittal 1

Transmittal 2

Transmittal 3

Transmittal 4

Summary: Staff is requesting retroactive approval to extend Agreement No. 16-3374 with SBC Global Services, Inc., dba AT&T Global Services (AT&T), from May 2, 2020 through May 1, 2021, with one one-year option to extend the agreement as explained below.  Agreement No. 16-3374 is used for the City of Los Angeles Harbor Department (Harbor Department) telecommunication infrastructure and network services, cabling, equipment and related needs. Agreement No. 16-3374 is based upon the County of Los Angeles’ (County) Telecommunications Services Contract No. 76501 with AT&T.  The County recently amended its Contract No. 76501 to extend it for one year, with an option to extend it for a second year.  Staff is also requesting that authority be delegated to the Executive Director to extend Agreement No. 16-3374 for one year in the event that the county exercises its option to extend Contract No. 76501.  AT&T was awarded Contract No. 76501 after a competitive Request for Proposals (RFP) process conducted by the County.
Agreement No. 16-3374 was executed on March 17, 2016 and although it expired on May 1, 2020, retroactive approval is sought to extend the Agreement through May 1, 2021.  The additional one-year extension, if exercised, would extend the Agreement through May 1, 2022.  The not-to-exceed compensation amount for both extensions is $1,700,000. Telecommunications services payments are the financial responsibility of the Harbor Department.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the Los Angeles City Charter Section 1022, it is more feasible for outside contractors to perform this work than City employees; (3) ratify and approve the one-year extension of Agreement No. 16-3374 from May 2, 2020 to May 1, 2021 and delegate authority to the Executive Director to approve an additional one-year extension in the event that the County extends its contract with AT&T; (4) direct the Board Secretary to transmit the extension request for Agreement No. 16-3374 to the Los Angeles City Council for ratification and approval pursuant to Section 373 of the Charter of the City of Los Angeles and Section 10.5 of the Los Angeles Administrative Code; and (5) adopt Resolution No.____________.
 
Regular Items (13 & 14)

 
13.      RESOLUTION NO. ____________ - APPROVE TWELFTH AMENDMENT TO PERMIT NO. 692 WITH YUSEN TERMINALS, LLC
 

Transmittal 1

Transmittal 2

Summary: Staff requests approval of the Twelfth Amendment to Permit No. 692 (Permit) with Yusen Terminals, LLC (YTI).  Currently, the Permit premises consist of 224.83 acres at Berths 212-224.  In addition, YTI occupies 11.08 acres of land at Berths 206-209 under a Space Assignment (i.e. use agreement governed by Tariff No. 4). The Twelfth Amendment would: (i) delete 4.04 acres (known as Site 6A) from YTI’s existing premises; and (ii) add the 11.08 acres currently on Space Assignment area into the premises.  For the purposes of determining compensation, the amended premises will be effective May 1, 2020. The net addition of 7.04 acres to the premises will result in an additional $112,663 in revenues received over the first year of the proposed Amendment.  Additionally, the 11.08 acres will be incorporated into the Permit and will be subject to a five-year compensation reset, effective October 1, 2021.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Article III Class 1(14) of the Los Angeles City CEQA Guidelines; (2) approve the Twelfth Amendment to Permit No. 692 with Yusen Terminals, LLC with the finding that such Amendment is in the best interest of the City of Los Angeles; (3) direct the Board Secretary to transmit the Twelfth Amendment to Permit No. 692 to City Council for approval pursuant to Charter Section 606 of the City Charter; (4) authorize the Executive Director to execute and the Board Secretary to attest to the Twelfth Amendment upon approval by City Council; and (5) adopt Resolution No.____________.

 
14.      RESOLUTION NO.____________ - AWARD OF CONTRACT NO. 39903 FOR THE PURCHASE OF MOBILE AUDIO VIDEO SYSTEM
 
Transmittal 1

Summary: Staff requests approval of Contract No. 39903 with Axon Enterprises, Inc. (Axon), Scottsdale, AZ, to provide a comprehensive mobile audio video system (MAVS) solution, inclusive of an integrated in-car and body-worn camera system and Criminal Justice Information Systems (CJIS) compliant cloud storage through Axon Evidence, also known as Evidence.com, for all captured video. The contract with Axon is outlined in Formal Bid Request Number F-1062. The total contract amount is $492,011.71 including applicable taxes, wired interface for docking station, magnetic mount for body worn cameras, shipping and a 5-year warranty on body-worn and in-car cameras systems. Utilizing Axon’s MAVS solution would enable the Port Police to utilize existing cradlepoint modems and multi-band antennas rather than incurring additional expenses to acquire new equipment.  Staff has verified with Axon that the Harbor Department would potentially recognize savings of $55,250.42 through Axon’s proposal to use existing rather than new equipment to implement Axon’s MAVS solution.  This contract is the financial responsibility of the Harbor Department.
 
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is administratively exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines; (2) award and approve Contract No. 39903 to Axon Enterprises, Inc., for the purchase of mobile audio video system in the amount of $492,011.71 including applicable taxes; (3) authorize the Executive Director to execute and the Board Secretary to attest to Contract No. 39903 for and on behalf of the Board; and (4) adopt Resolution No.____________.

L.        Closed Session
 
            1.         CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
                        (Subdivision (d)(1) of Government Code Section 54956.9
 
            Harbor Performance Enhancement Center, LLC v. City of Los Angeles,
Los Angeles Superior Court Case No. 19STCP02431
 
 
2.         CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
                        (Subdivision (d)(1) of Government Code Section 54956.9
 
            Harbor Performance Enhancement Center, LLC v. City of Los Angeles Harbor Department, et al., United States District Court Case No. 2:20-cv-03251
 
 
3.         CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
                        (Subdivision (d)(1) of Government Code Section 54956.9
 
Natural Resources Defense Council, et al. v. City of Los Angeles, et al.
Los Angeles Superior Court Case No. BS070017
 
 
4.         CONFERENCE WITH REAL PROPERTY NEGOTIATORS
                        (Government Code Section 54956.8)
 
Provide instructions to its real estate negotiators with respect to Permit 999 with China Shipping Holding Company, Ltd.:
 
Property:                                Berths 100-103, San Pedro
 
City Negotiator:                     Michael DiBernardo
 
Tenant Negotiator:               Paul Nazzaro
 
Negotiating Parties:             City and China Shipping Holding Company, Ltd.
 
                        Under Negotiation:               Price and Terms

 
5.         CONFERENCE WITH REAL PROPERTY NEGOTIATORS
                        (Government Code Section 54956.8)
 
Provide instructions to its real estate negotiators with respect to Permit 881 with TraPac, Inc.:
 
Property:                               Berths 136-147, Wilmington
 
City Negotiators:                   Michael DiBernardo and Marisa Katnich
 
Tenant Negotiator:               Stephen Edwards
 
Negotiating Parties:             City and TraPac, Inc.
 
                        Under Negotiation:               Price and Terms
 
 
6.         CONFERENCE WITH REAL PROPERTY NEGOTIATORS
                        (Government Code Section 54956.8)
 
Provide instructions to its real estate negotiators with respect to Permit 897 with Catalina Channel Express, Inc.:
 
Property:                                Berth 95, San Pedro
 
City Negotiator:                     Rhonda Nelson
 
Tenant Negotiator:               Greg Bombard
 
Negotiating Parties:             City and Catalina Channel Express, Inc.
 
                        Under Negotiation:               Price and Terms
 
7.         CONFERENCE WITH REAL PROPERTY NEGOTIATORS
                        (Government Code Section 54956.8)
 
Provide instructions to its real estate negotiators with respect to Permit 916 with Shell Oil Company:
 
Property:                                Berths 167-169, Wilmington
 
City Negotiator:                     Michael Galvin
 
Tenant Negotiator:               Omar Sharief
 
Negotiating Parties:             City and Shell Oil Company

Under Negotiation:               Price and Terms
 
 
8.         CONFERENCE WITH REAL PROPERTY NEGOTIATORS
                        (Government Code Section 54956.8)
 
Provide instructions to its real estate negotiators with respect to a proposed permit with Fast Lane Transportation, Inc.:
 
Property:                                2400 E. Pacific Coast Highway and Grant Street,
                                                Wilmington
 
City Negotiator:                     Marisa Katnich
 
Tenant Negotiator:               Patrick Wilson
 
Negotiating Parties:             City and Fast Lane Transportation, Inc.
 
                        Under Negotiation:               Price and Terms
 
 
9.         CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
                        (Subdivision (d)(2) of Government Code Section 54956.9)
 
                        Significant exposure to litigation pursuant to subdivision (d)(2) of Section                            54956.9: (two cases)
 
           
L.         (Continued)
 
10.       CONFERENCE WITH LEGAL COUNSEL – INITIATE LITIGATION
                        (Subdivision (d)(4) of Government Code Section 54956.9)
 
                        Initiation of litigation pursuant to subdivision (d)(4) of Section 54956.9:
                        (one case)
 
 
11.       THREAT TO PUBLIC SERVICES OR FACILITIES
                        (Government Code Section 54957)
 
                        Consultation with: Los Angeles Port Police Chief Thomas Gazsi
 
 
12.       PUBLIC EMPLOYEE PERFORMANCE EVALUATION
                        (Government Code Section 54957)
 
                        Executive Director
 
 
M.        Adjournment