March 20, 2017
NOTICE
SPECIAL BOARD MEETING - FRIDAY, APRIL 7, 2017
SUBJECT: THE LOS ANGELES BOARD OF HARBOR COMMISSIONERS SPECIAL MEETING - FRIDAY,
APRIL 7, 2017
The Los Angeles Board of Harbor Commissioners scheduled a Special
Meeting on Friday, April 7, 2017 at 8:30am at the following location;
Port of Los Angeles Harbor Administration Building
425 S. Palos Verdes Street, Board Room, 2nd Floor
San Pedro, California 90731
The attached agenda specifies the intended business at the SpecialMeeting.
Additional subject matter(s) will not be considered.
SPECIAL MEETING AGENDA
FRIDAY, APRIL 7, 2017 AT 8:30 A.M.
Board of Harbor Commissioners
President, Ambassador Vilma S. Martinez
Vice President David Arian
Commissioner Patricia Castellanos
Commissioner Anthony Pirozzi, Jr.
Commissioner Edward R. Renwick
ORDER OF BUSINESS
OPEN SESSION
A. Roll Call
B. Executive Director Remarks
C. Comments from the Public on Non-Agenda Items
D. Report from the Neighborhood Council Representatives
E. Reports of the Commissioners
F. Board Committee Reports
1. Joint Ports Ad Hoc Clean Air Action Plan (CAAP) Committee Meeting of March 22, 2017
2. Special Alameda Corridor Transportation Authority (ACTA) Board Meeting of March 23, 2017
G. Approval of the Minutes
Regular Meeting of March 16, 2017
H. Presentation
Fiscal Year 2017/2018 Proposed Annual Budget
I. Level I Coastal Development Permit Report
The Executive Director has approved two Level I CDPs:
CDP No. 17-03 PBF Energy - Install a Concrete Pad and Chemical Injection Skid
CDP No. 17-04 Big Heart Pet Brands, Inc. - Ancillary Wheeled Office Space
Transmittal 1
Transmittal 2
J. Board Reports of the Executive Director
Consent Items (1-8)
Construction and Maintenance
Summary: Staff requests that the Board of Harbor Commissioners approve Contract No. 39801 with Johnson Controls, Inc. of Cypress, California for the removal and replacement of seven air conditioning units on the rooftop of the Banning's Landing Community Center in the amount of $292,241. The existing units are 21 years old and in poor condition. This project is included in the approved Fiscal Year 2016-17 capital improvement program budget. This contract is the financial responsibility of the Harbor Department.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environmental Quality Act under Article III Class 2(6) of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) approve Contract No. 39801 with Johnson Controls, Inc. in the amount of $292,241 ($265,674 for the proposed contract and $26,567 as a 10% contingency); (3) authorize the Executive Director to execute and Board Secretary to attest to Contract No. 39801 for and on behalf of the Board; and (4) adopt Resolution No.____________.
Construction and Maintenance
2. RESOLUTION NO.____________ - AWARD OF CONTRACT NO. 39812 TO ALIMAK HEK INC. FOR ELEVATOR CONTROL UPGRADES AT THE BADGER AVENUE BRIDGE
Transmittal 1
Transmittal 2
Transmittal 3
Summary: Staff requests that the Board of Harbor Commissioners approve Contract No. 39812 with Alimak Hek Inc. of Webster, Texas for the upgrade of elevator controls in two elevators located at the Badger Avenue bridge in the amount of $572,734. The existing units are the only two elevators serving the bridge. The controls are original to the elevators, approximately 21 years old, and are effectively obsolete. Parts are no longer available for the controls, rendering the elevators effectively unserviceable. This project is included in the approved Fiscal Year 2016-17 capital improvement program budget. This contract is the financial responsibility of the Harbor Department.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environment Quality Act (CEQA) under Article III Class 1(32) of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) find that in accordance with Los Angeles City Charter Section 1022, work under the subject contract can be performed more feasibly by independent contractors than by City employees; (3) approve Contract No. 39812 with Alimak Hek Inc. in the amount of $572,734 ($520,667 for the proposed contract and $52,067 as a 10% contingency); (4) authorize the Executive Director to execute and Board Secretary to attest to Contract No. 39812 for and on behalf of the Board; and (5) adopt Resolution No.____________.
Construction and Maintenance
3. RESOLUTION NO.____________ - AWARD OF CONTRACT NO. 39800 TO QUINN COMPANY FOR PURCHASE OF HEAVY CONSTRUCTION EQUIPMENT
Transmittal 1
Summary: Staff requests that the Board of Harbor Commissioners approve Contract No. 39800 with Quinn Company of City of Industry, California for the purchase and delivery of heavy duty construction equipment as identified in the capital equipment budget approved as a part of the Harbor Department’s annual budget process in the not to exceed amount of $1,000,000 annually. This contract one-year contract with two one-year renewal options is the financial responsibility of the Harbor Department.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environment Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental; (2) find that in accordance with City of Los Angeles Administrative Code Division 10, Chapter 1, Article 2, Section 10.15 (a)(8), the Harbor Department may enter into an agreement with Quinn Company utilizing a current agreement for such services with the National Joint Powers Alliance (NJPA) through their Contract No. 032515-CAT, a cooperative purchase agreement; (3) approve Contract No. 39800 with Quinn Company in the amount of $1,000,000 for a period of one year, with two one-year renewal options in the same amount annually to be exercised by the Executive Director or his/her designee; (4) authorize the Executive Director to execute and Board Secretary to attest to Contract No. 39800 for and on behalf of the Board; and (5) adopt Resolution No.____________.
Construction and Maintenance
4. RESOLUTION NO.____________ - AWARD OF CONTRACT NO. 39817 TO SIMPLEXGRINNELL FOR PORT-WIDE FIRE ALARM AND FIRE SUPPRESSION SYSTEM MAINTENANCE AND UPGRADES
Transmittal 1
Transmittal 2-1
Transmittal 2-2
Summary: The Construction and Maintenance Division (C&M) requests the approval of a one-year contract with one one-year renewal option to SimplexGrinnell of Santa Fe Springs, California, for port-wide fire alarm and fire suppression system maintenance and upgrades for an amount not to exceed $2,700,000 for the first year and an equal amount for the subsequent year if the renewal option is exercised. The contract is based on a cooperative arrangement with the National Joint Powers Alliance through Contract No. 031913-SGL. The fire-life safety systems installed for the Los Angeles City Harbor Department (Harbor Department) require personnel with specialized certification to maintain, test, and program the equipment that City employees do not possess. This contract is the financial responsibility of the Harbor Department.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environment Quality Act (CEQA) under Article III Class 1(6) of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) find that in accordance with City of Los Angeles Administrative Code Division 10, Chapter 1, Article 2, Section 10.15 (a)(8), the Harbor Department may enter into the agreement with SimplexGrinnell based on a cooperative arrangement with the National Joint Powers Alliance to utilize Contract No. 031913-SGL; (3) find that in accordance with Los Angeles City Charter Section 1022, work under the subject contract can be performed more feasibly by independent contractors than by City employees; (4) award Contract No. 39817 in the amount of $2,700,000 for fire alarm and fire suppression system maintenance and upgrades throughout the Port of Los Angeles to SimplexGrinnell of Santa Fe Springs, California, for a period of one year, with one one-year renewal option in the same amount to be exercised by the Executive Director or his/her designee; (5) authorize the Executive Director to execute Contract No. 39817 in accordance with National Joint Powers Alliance No. 031913-SGL effective April 1, 2017; and (6) adopt Resolution No.____________.
Cargo Marketing
Transmittal 1
Transmittal 2
Transmittal 3
Summary: Staff requests the approval of the Foreign-Trade Zone (FTZ) Operating Agreement between the City of Los Angeles Harbor Department (Harbor Department) and Port Logistics Group, Inc., (PLG) to activate its warehouse within FTZ 202, Site 42 located at 501 S. Cheryl Lane, City of Industry, California 91789 and Site 48 at 108-288 Mayo Avenue, City of Industry, California 91789. Site 42 is approximately 20.57 acres and Site 48 is approximately 35.50 acres properties including warehouses located approximately 50 miles from the Port of Los Angeles. PLG will be operating its warehouses under FTZ procedures as a multi-usage site. The Harbor Department, as the FTZ grantee, establishes General Purpose Operating Agreements with FTZ operators to oversee their FTZ operations. The proposed FTZ Operating Agreement (Agreement) is for a term of five years with three, five-year renewal options.
Recommendation: Board resolve to (1) find that the Director of Environment Management has determined that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article III Class 1 (14), of the Los Angeles City CEQA Guidelines; (2) approve the proposed Foreign-Trade Zone Operating Agreement between the City of Los Angeles Harbor Department and Port Logistics, Inc.; (3) direct the Board Secretary to transmit the proposed Foreign-Trade Zone Operating Agreement to the Los Angeles City Council for approval pursuant to Section 373 of the Charter of the City of Los Angeles and Section 10.5 of the Los Angeles Administrative Code; (4) upon approval by the City Council, authorize the Executive Director to execute and the Board Secretary to attest to the proposed Foreign-Trade Zone General Purpose Operating Agreement; and (5) adopt Resolution No.____________.
Government Affairs
Summary: Staff requests approval of an Agreement for federal government advocacy services in Washington, D.C. for the City of Los Angeles Harbor Department (Harbor Department) with the following firm: Holland & Knight, LLP, located in Washington, D.C. The proposed Agreement is for a one-year term with two one-year options to extend, for a total of up to three-years, with a not-to-exceed amount of $270,000, which is $90,000 per year, resulting in a monthly fee of $7,500. The total authority of the proposed Agreement is $270,000 over three-years. The Harbor Department is financially responsible for payment of expenses incurred under the proposed Agreement.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II, Section 2(f) of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) find that in accordance with the Los Angeles City Charter (Charter), Section 1022, work under the subject Agreements are temporary in nature and can be performed more feasibly by an independent contractor rather than by City of Los Angeles (City) employees; (3) approve the proposed Agreement with Holland & Knight, LLP, located in Washington, D.C. The proposed Agreement is for a one-year term with two one-year options to extend, for a total of up to three-years, with a not-to-exceed amount of $270,000, which is $90,000 per year, resulting in a monthly fee of $7,500. The total authority of the proposed Agreement is $270,000 over three-years; (4) authorize the Executive Director to terminate the Agreement with a ten-day written notice; (5) authorize the Executive Director to execute, and the Board Secretary to attest to, the proposed Agreement; and (6) adopt Resolution No.____________.
Port Police
Summary: Staff requests Board of Harbor Commissioners approval of Contract No. 39808 with Motorola Solutions, Schaumberg, Illinois, to provide mobile communication devices (radios) for Port Police officers, vehicles and vessels. The proposed purchase of the APX 8500 multi-band radios will replace the current stock of XTS and XTL 5000 model radios, which are no longer produced by Motorola. Support services for the XTL 5000 will cease after 2018. Port Police is required to comply with a Federal mandate that requires agencies nation-wide to convert, at minimum, to a dual-band radio system by 2021. Port Police began phasing out the original radio system in Fiscal Year 2014. The proposed purchase will complete the required system conversion for all Port Police handheld, vessel, and vehicle radios. The total contract amount is $2,927,307 and provides for radio equipment, installation, training, support, and delivery. This purchase will be made in accordance with City of Los Angeles Supply Contract No. 59456, Cooperative Purchase Arrangement, per the City of Los Angeles Administrative Code Division 10, Chapter 1 Article 2, Section 10.15 (a)(8). Contract No. 59456 is a "piggyback" agreement to Los Angeles County Contract MA-IS-1240419-2, which allows the Department to receive the lowest pricing and best terms available. The Harbor Department will be financially responsible for the payment of goods, support and training received under the approved contract.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environment Quality Act (CEQA) under Article II Section 2(f) and Article III Class 3(4) of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) find that in accordance with City of Los Angeles Administrative Code Division 10, Chapter 1, Article 2, Section 10.15 (a)(8), the Harbor Department may enter into an agreement with Motorola Solutions utilizing a current agreement for such goods and services with Los Angeles County Motorola Contract #MA-IS-1240419-3, a cooperative purchase agreement; (3) approve Contract No. 39808 to Motorola Solutions, Inc. in the amount of $2,927,307; (4) authorize the Executive Director to execute and the Board Secretary to attest to Contract No. 39808 for and on behalf of the Board; and (5) adopt Resolution No.____________.
Waterfront & Commercial Real Estate
Summary: Staff requests approval of an Access Agreement template and authorization for the Executive Director to grant an Access Agreement in the form provided to San Pedro Public Market, LLC (SPPM) on an as-needed basis for due diligence activities required prior to taking possession and commencement of construction activities on the current Ports O’Call site. During the pre-construction period, SPPM will require non-possessory rights to access the Ports O’Call site to perform work such as surveying, soil testing, and other pre-construction related activities. Specifically, staff requests approval for: (1) an Access Agreement template with no requirement for compensation and (2) Executive Director authorization to grant Access Agreements to SPPM for the purposes stated above on the approved template.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) approve the template entitled Access Agreement; (3) authorize the Executive Director, or designee, to grant Access Agreements on the approved template to San Pedro Public Market, LLC; and (4) adopt Resolution No.____________.
Regular Item No. 9
Environmental Management
Summary: Staff requests that the Board of Harbor Commissioners (Board) approve the proposed First Amendment to Agreement No. 16-3395 with the California Air Resources Board (CARB) and the proposed First Amendment to Subrecipient Agreement No. 16-3396, with Pasha Stevedoring & Terminals L.P. (Pasha) to modify project milestones and disbursement schedule to implement the Green Omni Terminal Project. The change in project milestones and disbursement schedule provides additional flexibility for technology providers to obtain faster reimbursement under the grant after equipment has been delivered. No additional funds or time extension is requested.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) as determined by the Director of Environmental Management; (2) approve in substantial form the First Amendment to Agreement No. 16-3395 with the California Air Resources Board under the Fiscal Year 2014/2015 Air Quality Improvement Program and Low Carbon Transportation Greenhouse Gas Reduction Fund Investments Grant Solicitation for the Multi-Source Facility Demonstration Project to change project milestones and disbursement schedule; (3) authorize the Executive Director to execute and the Board Secretary to attest to said First Amendment to Agreement No. 16-3395 with the California Air Resources Board for and on behalf of the Board; (4) approve the First Amendment to Subrecipient Agreement No. 16-3396 with Pasha Stevedoring & Terminals L.P. under the Fiscal Year 2014/2015 Air Quality Improvement Program and Low Carbon Transportation Greenhouse Gas Reduction Fund Investments Grant Solicitation for the Multi-Source Facility Demonstration Project to change project milestones and disbursement schedule; (5) authorize the Executive Director to execute and the Board Secretary to attest to said First Amendment to Subrecipient Agreement No. 16-3396 with Pasha Stevedoring & Terminals L.P. for and on behalf of the Board; and (6) adopt Resolution No.____________.
CLOSED SESSION
K. Closed Session Items
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Subdivision (c) of Government Code Section 54956.9)
California Regional Water Quality Control Board, Los Angeles Region v. Port of Los Angeles, Complaint No. R4-2015-0019 for Administrative Civil Liability
2. CONFERENCE WITH LEGAL COUNSEL - INITIATE LITIGATION
(Subdivision (d)(4) of Government Code Section 54956.9)
Initiation of litigation pursuant to subdivision (d)(4) of Section 54956.9:
one case
L. Adjournment